Procedure for Handling a Main Motion
NOTE: Nothing goes to discussion without a motion being on the floor.
Obtaining and Assigning the Floor
- A member raises hand when no one else has the floor
- The chair recognizes the member by name
How the Motion is Brought Before the Assembly
- The member makes the motion: “I move that (or “to”) …“ and resumes his seat
- Another member seconds the motion: “I second the motion” or “I second it” or “second”
- The chair states the motion: “It is moved and seconded that … Are you ready for the question?”
Consideration of the Motion
- Members can debate the motion
- Before speaking in debate, members obtain the floor
- The maker of the motion has first right to the floor if he claims it properly
- Debate must be confined to the merits of the motion
- Debate can be closed only by order of the assembly (2/3 vote) or by the chair if no one seeks the floor for further debate
The Chair Puts the Motion to a Vote
- The chair asks: “Are you ready for the question?” If no one rises to claim the floor, the chair proceeds to take the vote
- The chair says: “The question is on the adoption of the motion that … As many as are in favor, say ‘Aye’.” (Pause for response.) “Those opposed, say ‘Nay’.” (Pause for response.) “Those abstained please say ‘Aye’.”
The Chair Announces the Result of the Vote
- “The ayes have it, the motion carries, and …” (indicating the effect of the vote) or
- “The nays have it and the motion fails”
When Debating Your Motions
- Listen to the other side
- Focus on issues, not personalities
- Avoid questioning motives
- Be polite