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Membership Committee Charter Draft

  1. Purpose of Committee

    The Membership Committee (the “Committee”) is a committee of the NC Triangle Democratic Socialists of America (NCTDSA) chapter (the “Chapter”), and is established to primarily (i) increase membership; (ii) run programs related to membership; (iii) build organizational capacity; and (iv) train membership.

  2. Committee Membership

    The Committee and its meetings will be open to all members of NCTDSA.
    All NCTDSA members can serve as members of the committee by filling out an interest form to be maintained by the Committee co-chairs (the “Co-chairs”). Members wishing to vote will need to have maintained active status, defined as having attended at least 1 of the 3 previous Committee meetings, or having communicated absences in advance.
    Two members will be elected co-chairs by committee members to lead the Committee. Co-chairs will serve 6 month terms, staggered by 3 months. Co-chairs will be responsible for maintaining an active list of members, calling for and posting agendas, and enabling and assisting subcommittees with completing responsibilities of the Committee at large.

  3. Committee Authority and Responsibilities

    The Committee will serve as a standing committee of the NCTDSA and continue functioning as the previous ‘Growth, Development and Outreach’ committee.

    1. Authority

      1. Mandated by Bylaws and Steering Committee

        The Committee shall exist until general membership votes to dissolve the Committee.

        The Co-chairs will meet with the steering committee quarterly to determine needs of the chapter and develop programs and initiatives to meet those needs, while reporting on current programs and membership matters.

      2. Data Stewardship

        Due to the fact that the Committee will have access to sensitive membership information, the Co-chairs and Steering Committee will limit access of raw membership data. Data will be shared with subcommittees and committee members as necessary to remove unnecessary sensitive data for completion of Committee tasks. The Committee will follow a similar offboarding process as the Steering Committee once Co-chairs are done serving their terms.

    2. Structure
      The Committee will be composed of subcommittees tasked with responsibilities the Committee determines necessary to fulfill its mandate. Subcommittee responsibilities will be entrusted to two or more individuals elected as needed in regular Committee meetings to serve staggered 6 month terms. The next section (III.C) details the three subcommittees and enumerates their responsibilities, though it should not be taken as a complete list and is subject to change with the needs of the Committee and Chapter.

    3. Responsibilities

      1. Outreach and intake
        To achieve the Chapter’s goals, the Committee is responsible for expanding and bringing in new socialists into membership. In order to do so, the subcommittee shall run the following programs:

        1. New Member Orientation

          The New Member Orientation aims to orient new members to the Chapter. The program will run monthly on the last Tuesday of every month. New classes as necessary for orientation will be developed and added to the orientation as necessary with the relevant working groups in the Chapter. The orientation will be updated as necessary.

        2. Mobilizer Program

          The Mobilizer Program is the Chapters tool to directly reach new members individually to plug new members into the Chapter based on their interests as well as the Chapter’s needs. The program also serves as a vetting tool, and is required for members to gain access to the Chapter Discord server. The Committee will assign new mobilizee requests to mobilizers with availability, run programs to train new mobilizers, and manage the mobilizer Airtable form. At least every 6 months the Committee will evaluate the program and make changes as necessary.

        3. Tabling

          In order to expand local DSA presence and recognition, the Committee will aim to table events where and when possible. Each branch will maintain at least 1 tabling kit, and the kits location will be tracked by the Committee. The Committee will train groups to facilitate tabling and increase the Chapter’s presence in the community.

      2. Support and social
        The Committee will be involved with supporting ongoing Chapter Sections, Associations, Working Group activities, and also host larger Chapter-wide socials. The subcommittee will work to ensure that accessibility, safety, and other concerns will be centered in its activities.

        1. Chapter Socials

          Chapter socials serve an integral function to the cohesiveness of the Chapter. The Committee will work with Chapter Sections, Associations and Working Groups to ensure events are safe and accessible space for members to socialize, organize, and collaborate. The Committee should aim for one social per season.

        2. Association/Section

          The Committee will work with Association and Section contacts to build membership as Association and Sections determine need. The subcommittee will serve as the outlet for Chapter Sections and Associations to interface with the Membership Committee as needed.

        3. Chapter merch handling

          Ensure inventory of merch and that MIGs receive merchandise. Together with the Treasurer, the subcommittee manage merchandise rewards for local dues donors

        4. Fundraising

          Host/Manage fundraising activities for different causes as directed by chapter priorities, facilitated with the Chapter Treasurer who shall be involved with the subcommittee.

      3. Internal organizing and development
        The Committee will be responsible for internally developing members to grow the Chapter to increase both capacity and skills of Chapter members.

        1. Internal Organizing

          Help facilitate bi-weekly internal organizing program as necessary for the chapter. Perform annual survey of membership and turn out involvement in chapter

        2. Member Training Boot Camps

          Run training sessions for members to be able to organize more effectively. Organize boot camps quarterly, by encouraging and asking members who have attended the previous organizing bootcamp sessions to facilitate the next session.

        3. Member Lists

          Manage changes to the member list as determined from the internal surveys as well as from lists provided by national. Every quarter evaluate and report changes and trends happening in the member lists.

  4. Committee Meetings

    The Committee will meet every 2 weeks at minimum for regular Committee business where voting and decision making will occur. Quorum for the meetings will require at least 1 Committee co-chair and 4 Committee members. Special meetings can be called as necessary and will not require quorum as no decisions requiring votes will be made at special meetings.

  5. Committee Reports

    The Committee co-chairs will meet with the Steering Committee at the beginning of every quarter to report on the status of various programs and responsibilities, and evaluate the developments of the past quarter.
    The Committee will post meeting agendas and notes online, and store and maintain all relevant documents in the Chapter google drive account with the Chapter as owner of all materials.

Current Subcommittees:

  1. Outreach and intake
  2. Support and social
  3. Internal organizing and development